If you’ve been following my blog, Facebook or Instagram feed for a while you would have noticed I talk a bit about Xero. It’s cloud-based accounting software that came out of New Zealand in 2006 and it’s pretty much changed the landscape of accounting software as we know it.
I’m around small business owners a fair bit and get to hear what their frustrations are with regards to their bookkeeping – as well as hearing what’s working well for them. So based on feedback from clients and also my own experiences, I’ve come up with 4 reasons small business owners choose to use Xero over other accounting software.
Xero’s bank feeds are the bees knees. When you log into Xero in the morning, your previous day’s bank statement shows up in Xero. It’s all right there – customers payments, bill payments, transfers between accounts. A couple of clicks later and your data entry and reconciling is done in one go. The risk of doubling up on anything or missing anything is greatly reduced. Transactions can be dealt with while everything is still fresh in your memory. And the real magic starts when you set up rules telling Xero how to deal with the information showing in your bank statement. Brilliant.
Your bookkeeper and accountant can log in and access your data via the cloud without having to access your computer. No more having to export data and risk problems later when you import changes back into your file. No more printing out endless pages of reports to pass on. You can give access to anyone you want to for no extra charge. Employees can login and submit time sheets and leave requests without having access to the rest of your business data. Going on holidays and want to be able to keep one lazy eye on the books for a couple of minutes each day? The mobile app will allow you to do just that.
Xero is a joy to look at. It’s clean, fresh and easy on the eye. Who wants to be overwhelmed when logging in to do their bookkeeping? Not me. You can even customise what information you want to show on the first screen, depending on the type of data you want to keep a close eye on. Small business owners are wanting and demanding more from their technology and Xero have got this right.
Easy to use
This is what I hear most from Xero users. There are other accounting software packages that are more powerful and have more in-built features than Xero, but in my experience this also means that business owners can get their bookkeeping into more of a mess too. As your business grows or you need extra features, you can use the appropriate Xero add-on. There are over 500 add-ons to choose from so chances are there’s one out there that does exactly the job you need it to do.
I could go on and on about why I would recommend Xero over other accounting software, but I wouldn’t want to bore you – bookkeepers tend to get excited about these sorts of things 😊. If you’re looking to get organised with your finances, or you don’t love the software you’re using, then have a look at Xero. Give the 30 day free trial a go and teach yourself two or three easy things from their free video tutorials. Even if you plan to outsource your bookkeeping I would recommend knowing your way around the basic features of the software and making sure it’s the right one for you.