business bookkeeping

New Employee Checklist

Secretary black and white
A good checklist from the ATO website if you are small business owner thinking of hiring a new worker.

Takes you through all the things you need to establish upfront, for example “Is your new worker an employee or a contractor” (a hot topic with the ATO at the moment) and “What are your record-keeping requirements”.

 

Link to ATO website:  Hiring new staff

 

Other suggested blog posts:
Find me on Instagram:  Festival Bookkeeping

Find me on Facebook: Festival Bookkeeping

 

Happy bookkeeping…

 

Thinking of hiring an employee?

Black and white photo female workers

 

“A lot of small businesses are mum-and-pop owned businesses who don’t know about minimum wage rates.”

Do you agree with this? I was watching a TV show recently and one of the panelists was using this argument to justify why some small business owners are paying their employees less than the minimum wage. You may have come across the big story that broke late last year about some 7-Eleven franchisees in Australia paying their employees well below the minimum rate (as well as other illegal practices).

If you are thinking of hiring an employee for the first time, or if you are hiring your 2nd or 3rd employee, there are no doubt a myriad of things you need to work out first.One thing you will need to consider isAs at the date of writing, the national minimum wage in Australia is $17.29 per hour and $656.90 per 38 hour week before tax. Casual employees covered by the national minimum wage also need to receive “casual loading” – an extra amount paid to compensate for lack of benefits such as holiday pay.

These are the rates that apply to an employee not covered by a specific award or agreement. For information on specific Awards you can find all you need at the Fair Work Ombudsman website.

These rates change all the time – when working with online payroll students I was constantly updating course materials to keep up with the changes.

It’s great to check Seek.com to figure out the going rate for a particular job, or to ask fellow business owners for advice, but you still need to make sure that what you are going to offer your new employee is at least the minimum rate or higher.

Are you thinking of taking on employees? Have you looked around the Fair Work Ombudsman website?

Happy bookkeeping…

 

 

 

 

 

 

My 3 most popular posts of 2015

My 3 most popular postsPosts about not-for-profit bookkeeping have topped my list of most viewed posts of the past year.  Followed closely by my more general bookkeeping posts.

In case you missed them (or would like a re-cap) here they are:

  1. Not-for-profits – 6 Ways Your Bookkeeping Differs from Other Organisations
  2. What Does a Treasurer Do?
  3. 4 Common Bookkeeping Mistakes

Thanks for your support throughout the past year.  I’m looking forward to providing more information and insight into not-for-profit and small business bookkeeping in 2016. Hope you can come along for the ride.

Happy bookkeeping…

 

 

 

Tip for Small Business – Better Cashflow # 2

Phone call business

 

 

 

 

You may have read my previous tip on improving cashflow in your small business, found here Better Cashflow # 1. I have another idea you can easily implement in your small business to help boost your bank account and have more money available when you need it.

It revolves around the following fact:

The sooner you contact an overdue customer, the more likely you are to get paid.

So improve your chances of being paid on time by having a collections policy.

A collections policy is basically deciding on the steps you are going to take when a customer hasn’t paid their invoice by the due date and putting those steps in writing.

For example:

  • Invoice 1 week overdue. Send a friendly reminder by email
  • Invoice 2 weeks overdue. Phone the customer. Discuss why overdue.
  • Invoice 3 weeks overdue. Phone the customer. Discuss payment plan if needed.

You can still be flexible and use your judgement on a case by case basis. But overall you will lay down the framework for what action to take and when. You set aside time on a regular basis to sit down and work through outstanding invoices – you make it a priority.

An important part of your collections policy is to keep track of who you have contacted and when. This helps whether you have an in-house bookkeeper, outsource your bookkeeping or whether you are responsible for your own business accounts.

You will find that over time your customers will start to pay you sooner. If they need to decide what invoices get paid this week, you are more likely to be at the top of their list.

You are not being rude by following up outstanding invoices – you are simply a business owner running your business in a professional manner.

You can find more helpful tips on customer invoicing in Keeping on top of customer payments and also 14 Cashflow Tips for Small Business

Have you run a report lately to see how much your customers owe you and how overdue those invoices are? How much more cash would be in your bank account helping to cover your own expenses if those customer had paid on time?

 

4 common bookkeeping mistakes (re-visited)

I was reading back over my previous blog posts and thought this particular one may be helpful to the small business owners and non-profits that follow my blog. It covers some key bookkeeping concepts that can easily be overlooked and can cause some real headaches if not picked up.

Hope you can find something useful in it…

4 common bookkeeping mistakes

 

Bookkeeping Tip – Queries for Accountant

Question MarkI just had to share this bookkeeping tip – it’s too good to keep to myself.

If you use Reckon for bookkeeping, you’ve no doubt used the “Find” feature at some stage to track down a past transaction. It’s quick and easy to use and I couldn’t do without it. Ctrl + F are the shortcut keys.

But just using the Find feature isn’t my tip.

Do you have transactions throughout the year that you aren’t 100% sure you have entered correctly and that you want your accountant to have a look over before your financial reports are finalised? Perhaps you have some GST transactions that you want your BAS Agent to look over before they prepare your BAS?

Well when you enter those transactions simply type “??” into the memo field. When it comes time to meet with your accountant or BAS Agent you simply use the Find feature (Advanced tab) to search for those transactions and generate a report. You can either print this off or memorise the report so that your accountant or BAS agent can simply click on each transaction and be taken straight to it.

No more having to stop and write down your queries on scrap pieces of paper or scrambling to remember what it was exactly you had trouble with throughout the year!

I can’t take full credit for coming up with this idea. It’s a gem of advice I picked up when I recently attended a Reckon workshop that I wrote about in my post So I attended a training workshop today.

For more Reckon tips you can read my previous post 4 Reckon Features to Save you Time.

Happy bookkeeping…